Dear Illinois Tech Staff and Faculty,
We are implementing some changes to the performance evaluation process this year. In the past, we used the PeopleAdmin system, which has proven to be unreliable as performance reviews are not its primary function. This year we will be transitioning to paper forms. The new process is outlined on our Performance Evaluations page and summarized below. Additionally, the timeline for reviews will shift to October. This timing will allow for maximum participation, as it falls between academic breaks and avoids the start and end of the semester. We will also be incorporating the merit increase process at the conclusion of the reviews.
Historical reviews will remain accessible via the PeopleAdmin site, and reviews will be stored in each employee’s HR file. Instructions for accessing past reviews on PeopleAdmin are still available on the Performance Evaluations page.
Thank you for your participation in this important process. Performance evaluations are vital for both employees and managers, providing a meaningful opportunity to discuss the past year, offer feedback and recognition, celebrate successes, identify areas for improvement, review progress toward goals, and clarify future expectations.
Timeline of FY/PY 2024 (June 1, 2023–May 31, 2024) Annual Performance Review Process
| Action | Deadline |
| Reviewer downloads paper form from the Performance Evaluations page. Enter the goals of the reviewee—these are the goals that the manager and direct report previously agreed upon for the performance cycle 6/1/2023–5/31/2024. Reviewer and reviewee together acknowledge the goals are correct. | October 4, 2024 |
| Reviewee begins self-review and reviewers are encouraged to begin working on the written review, but should not complete the review until they have had the opportunity to read the self-review.
Reviewer requests feedback from applicable faculty and staff via the Multi-Rater form on the Performance Evaluations page; reviewer is recommended to discuss ideal feedback providers with reviewee in advance. |
October 11, 2024 |
| Individuals who were asked to provide multi-rater feedback submit feedback.
Reviewees complete self-reviews and send to reviewer. |
October 18, 2024 |
| Reviewers complete written evaluations and submit for second-level approval. | November 1, 2024 |
| Second-level approvals provide any feedback to reviewers who then schedule time with reviewees. | November 8, 2024 |
| Reviewers share the final review with reviewees and schedule a live performance review discussion to take place no later than November 15, 2024. In this meeting reviewers and reviewees set goals for FY25. | November 15, 2024 |
| Human Resources share with vice presidents and deans the Merit Spreadsheets for their respective college/departments who then work with their team leaders and managers to determine appropriate merit recommendations using their allotted pool. | November 18, 2024 |
| Reviewees and reviewers sign off on the review and goals, acknowledging receipt of the performance review.
Reviewers email all completed reviews to: hradmin@iit.edu. |
November 22, 2024 |
| Vice presidents and deans finalize their merit recommendations with their respective HR business partner, taking into consideration the finalized rating on the performance review. | December 6, 2024 |
| Vice presidents and deans submit their finalized spreadsheet to their respective HR business partner. | December 13, 2024 |
| Merit increase processed. | January 6, 2025 |
Sincerely,
Office of Human Resources