Process To Submit Projects to OTS

Do you have a project with which you need assistance? The Office of Technology Services’ Project Management Office (PMO) is here to help!

Our goal is to assist our colleagues across the university in completing projects that will contribute to meeting Illinois Tech’s larger strategic priorities. Through the consistent application of best practices, we provide project management, process improvement, and business-relationship-management tools and guidance on projects. To see examples of current and past projects, please click here.

Who can submit a request for assistance?

Faculty and staff who are at a managerial level or above are currently able to submit a PMO request, the reason being that it is essential for project success to have departmental leadership/executive  support.

How do I submit a request?

To get started, enter a request in the PMO workspace within Footprints 11 on the myIIT portal. For guided instructions on how to enter a request, please click here. It is important that all requested projects illustrate a cost savings or savings in staff/faculty time that will provide a significant return on investment. In addition, the project requests should contribute to advancing the university towards a more enterprise and cloud-based technological environment.

Once we receive your request, PMO staff will reach out to your department/division to discuss the priority of your project request(s). Please remember only project requests submitted via the PMO workspace within Footprints 11 will be considered for the next rotation. If you submitted a request in the past for a project that was not selected for the current rotation (Rotation 1, 2021), you will be contacted to determine if the project is still relevant and whether you would like the project to be considered again for the upcoming rotation.

How are projects selected?

After all the project requests have been prioritized based on the departments’ needs, they will be submitted to our Stakeholders Committee, made up of members from across the university, who will give each project a rating, using a weighted methodology based on defined criteria tied to the achievement of Illinois Tech’s strategic goals. An average weighted score, per project, will be automatically calculated based on all ratings that were given by Committee members. A finalized Weighted Scoring Sheet will be presented to the Provost and CIO for project selection. Multiple projects are selected for each rotation.

When can I submit a request?

Project management requests can be submitted at any time of day, all year round.  Please note, however, that in each calendar year there are two project rotations, one beginning in January, the other in July.

When will a new project rotation start?

The next round of projects will begin July 1, 2021 and end on November 30, 2021. If you have a project that you would like considered for the upcoming rotation (Rotation 2, 2021), please be sure to enter your request(s) in the PMO Workspace within Footprints by Friday, April 16, 2021.