YEAR-END PAYROLL DATES

The Payroll Office will be closed from Wednesday December 25, 2019, through Wednesday January 1, 2020. Payroll will reopen on Thursday January 2, 2020. Employees will be paid according to the following schedule:

MONTHLY PAYROLL – All employees paid on a monthly basis with direct deposit will have their accounts posted on Tuesday December 31, 2019.

BIWEEKLY PAYROLL – All employees paid on a biweekly basis will be paid for the period of December 1–14, 2019, on Friday, December 20, 2019.

Hours worked and recorded on the time sheet for the pay period of December 1– 14, 2019 should reflect actual hours worked.

HOLIDAY SHUTDOWN / TIME RECORDING

December 25, 2019 and January 1, 2020 are national holidays. Eligible non-exempt (hourly) employees who are required to work on December 25, and January 1 will be paid for the hours worked plus an additional ½ time for working on the holiday for a total of 1 ½ times their hourly pay rate.

December 26, 27, 30, and 31 are university holidays. Non-exempt (hourly) employees who are required to work on any of these days must record that time as hours worked on the timesheet. Non-exempt employees will be paid at their regular hourly rate for work performed on December 26, 27, 30, and 31. Non-exempt and exempt employees, who work December 25, 2019 and January 1, 2020, may take a floating holiday for each day worked with the approval of the supervisor; provided that the floating holiday is used between December 2, 2019 and January 31, 2020. Floating holidays issued for this purpose that are not taken by January 31, 2020 will be forfeited. There will be no exceptions.

As a reminder, nonexempt employees must record all hours worked on the timesheet and any hours worked over 40 in the work week will be compensated at 1 ½ times the employee’s regular hourly rate.

PAY DATE January 3, 2020: APPROVALS DUE December 19, 2019

Due to the Christmas Holiday, time cards for the period of December 15–28, 2019 for the pay date of January 3, 2020 (BW 1) MUST be submitted by 10 a.m. and approved no later than 4 p.m. on Thursday, December 19, 2019.

Any timesheets that are not submitted by 10 a.m. and approved by 4 p.m. on Thursday, December 19, 2019 will be delayed in processing until the next pay period which will be January 17, 2020. It will not be possible for ANY exceptions to the above.

Please share this information with your employees.
If you have any Payroll questions, please call 7-3336 or contact us via email at payroll@iit.edu.

HAPPY HOLIDAYS!